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Enhanced, Easy Archiving for ANY Notes Database
Including Mail Files
The Ionet Archiver for Notes is an enhanced archiving solution for Lotus Notes that not only combines easy data archiving for ANY Notes database with a flexible and useful set of features, but is the ideal solution to the perennial problem of ongoing growth in mail file sizes within your organization. Users may not even realize their mail has been archived as the views and folder structures remain absolutely as they were prior to any archiving being conducted and archived mail can always be viewed in exactly the same manner as it would be if it remained within the mail file.
Ionet Software [the company] is based in New Zealand and EBSG is delighted to have been appointed as Ionet's North American reseller to provide local time zone support, demonstration and deployment assistance for this invaluable solution. Summary product information only is included on this web page but full product particulars can be accessed via the following link:
Please do not hesitate to contact either Ionet or EBSG directly [Request More Information] should you be unable to find the information you require or if you would like immediate, individual assistance in regard to this solution.
YArchiver for Notes
Easy Archiving for any Notes database, including Mail - includes R8.5.1 support.
The Archiver for Notes combines easy data archiving with a flexible and useful set of features.
For example, as well as archiving according to your criteria, the Archiver can process duplicate emails in mail files (typically up to 20%), automatically maintain database sizes at a defined limit, and allow drag/drop manual Archiving. Attachments can be compressed while being archived, 'Referral stubs' can be used to preserve doclinks and view/folder appearances, and users can search their production and archive data at the same time. In fact, users don't even need to know that their data is being archived at all.
In addition, the Archiver now supports Profiles, so you can define a set of Criteria and apply it to specific databases or users, e.g. 'US Staff', 'IT Managers, 'Discussion Databases' etc
Description
The Archiver automatically creates and maintains Archives for each eligible Production Database (Mail Files, or any other Notes database). At a scheduled time per day, it archives eligible data and performs maintenance tasks such as creating new Archives.
Each Database can inherit Archive Criteria & settings from a Profile or individually, with individual Criteria able to be controlled by the Database Owner or Administrator (you decide). For each Archive Criteria, you can archive the document, delete it, or simply remove attachments.
After the initial archiving has occurred, the Administrator can continue archiving the oldest or largest documents until the required database size is reached. In this way Administrators can enforce a maximum size for a database, but optionally allow the Database Owner to decide how it gets there.
All aspects of the Archiving process are controlled by the Administrator, Notes security is observed, and full backups can still be taken for off-site storage and Disaster Recovery.
Key Features
- Automatic Setup & Management.
- Profile driven for easy management of multiple databases.
- Multiple Archive Criteria per database.
- Archive Criteria constructed from any combination of document size, age, last modified date, last accessed date, containing View/Folder, or @formulas.
- Administrators can allow or prevent user modification of the Archive Criteria.
- Archiving can archive documents, delete them, or simply remove attachments.
- Folder Structures are retained in the Archive Database/s.
- Replace archived documents with stubs, or remove them (stubs retain document context within the view/folder and preserve doclinks) - DWA compatible.
- Archiving of duplicated email, e.g. forwarded or replied mail to non-Notes Internet users.
- Compression of attachments while Archiving.
- Users can drag/drop documents to Archive instantly.
- Users can search production and archived data simultaneously, directly from the Production database.
- Archived data and functions are available in either Local or Server-based mode.
- Works seamlessly with R8.5 DAOS functionality.
- Restrict access to Archives, e.g. prevent Deletions.
- Data can be restored at any time.
- Automatic tools for moving Databases and Archives.
- Customisable email notifications to users.
Key Functions
- Automation of common tasks reduces hands-on administration, e.g. controlling Archiving via Profiles or automatically processing new databases in a Directory.
- Multiple customisation options allow a fine degree of control for the Administrator.
- Specify a Maximum Database size, and the Archiver will archive the oldest or largest documents until that size is reached.
- Automatically disable and migrate Native Notes archive data and criteria.
- Create and use new Archives when certain conditions are met, i.e. Archive Size > 100MB, or at the start of every Week/Month/Year.
- Expire old Archives according to your rules, i.e. a maximum number of Archives, or when Archives are x days old.
- Notes ACL Security is automatically applied and synchronised with Archives.
- Customise the UI to use your corporate look and feel.
For a no obligation Demonstration version (limited to 10 databases), please email us via sales@ebs4domino.com
The Archiver for Notes is a product of IONET Software.
EBSG: The Social Business & Collaboration Specialists
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